About Circadia:

Circadia is a leading skincare brand dedicated to delivering innovative, science-based solutions for healthier, more vibrant skin. Specializing in circadian rhythm-based skincare, we offer products that work in harmony with the body's natural cycles to achieve optimal results. At Circadia, we combine innovation, science, and passion to transform skincare, empowering estheticians worldwide to experience skin health like never before.

Job Summary:

Circadia is seeking a highly skilled and trusted Personal Assistant to the CEO to provide comprehensive administrative and operational support. The ideal candidate will manage the CEO's schedule, communications, and priorities, enabling them to focus on strategic initiatives. This role requires exceptional organizational skills, discretion, and the ability to anticipate the CEO’s needs.

What You’ll Do:

• Manage the CEO’s personal calendar and collaborate with the CEO’s Executive Assistant to coordinate appointments, reservations, activities, and personal commitments to ensure schedules run efficiently.
• Coordinate personal domestic and international travel logistics including flights, accommodations, transportation, and itineraries.
• Assist with travel preparation by organizing necessary materials and packing items as needed to ensure travel runs smoothly and efficiently.
• Coordinate maintenance, service appointments, and vendor relationships related to the CEO’s home, farm, and personal vehicles.
• Manage household inventory by monitoring supplies and coordinating the ordering or reordering of items such as snacks, clothing, personal goods, and other household necessities.
• Assist with personal errands including purchasing items, coordinating returns or exchanges, and completing time-sensitive tasks that support the CEO’s daily needs.
• Coordinate schedules and logistics related to family members, children, visiting guests, and co-parenting commitments, including activities, transportation arrangements, and related planning.
• Research and coordinate entertainment and experiences such as concerts, sporting events, dining reservations, and other activities as requested.
• Manage the planning and coordination of gifts for holidays, birthdays, and special occasions for family members, friends, and professional relationships.
• Utilize company systems and tools for purchasing and expense management, including entering orders and managing documentation for personal purchases when applicable.
• Maintain organized records related to travel details, purchases, reservations, and personal logistics.
• Assist with occasional event or gathering coordination related to the CEO’s personal engagements or hosted activities.
• Exercise a high level of discretion and professionalism when handling confidential personal matters.
• Perform additional personal support tasks and logistical coordination as needed to ensure the CEO’s personal and scheduling priorities are managed effectively.

What You Bring:

• High school diploma required; a bachelor’s degree in business administration, communications, or a related field is preferred.
• 3-5 years of experience providing executive-level support in a fast-paced environment.
• Proficiency in Microsoft Office Suite and the ability to learn new technologies.
• Flexibility to travel or work outside standard business hours as needed.
• Exceptional organizational, communication, and time-management skills.
• High degree of professionalism and discretion with confidential information.
• Strong interpersonal skills and emotional intelligence.

Job Type: Full-Time

What We Offer:

• Competitive salary.
• Full-time schedule: Monday – Friday (9AM to 5PM)
• PTO/Vacation: Flexible PTO
• Holidays: New Year’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving, Christmas Eve, Christmas Day, New Years Eve
• Group Medical, Dental & Vision Plan
• Company Paid Life Insurance
• AFLAC (with stipend)
• 401K w/ Employer Match.
• ADP-LifeMart Exclusive Perks & Discounts

Why Join Circadia?

At Circadia we are driven by science, innovation, and a commitment to healthier skin. We offer an empowering, collaborative work environment where individual contributions directly impact our success and the satisfaction of our clients on a global scale.

If you are ready to grow your career and make a meaningful impact in professional skincare, apply today!

Don’t See the Role for You?

We’re always on the lookout for passionate talent. Email your resume and a note to careers@circadia.com and let us know how you could make an impact at Circadia.